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Office of Grants and Contracts

NIH Grant Submission Information

NIH grantees, applicants, potential applicants: The National Institutes of Health has transitioned all of its grant programs to electronic submissions. NIH applicants do not have to register with, which will be the starting point for electronic submissions. However, you must register with eRA Commons, the NIH system that allows applicants/grantees to electronically receive and transmit application and award information. If you wait until the last minute to register with NIH, it may be too late to submit a proposal that you've spent a month preparing. Register now to get an eRA user name and password by contacting Pam Burk at 545-8174 or Bebie Custeau at 545-4549.

Tool to Help Identify PubMed Central ID Numbers

As of May 25, 2008, anyone submitting an application, proposal or progress report to the NIH must now include the PMC or NIH Manuscript Submission reference number when citing applicable articles that arise from their (the PI's) NIH funded research. When citing their NIH-funded papers in NIH grant applications, proposals or progress reports, PI's/authors must include the PubMed Central reference number (PMCID) for each paper that falls under the Public Access Policy. The National Library of Medicine has created a new utility ( that uses PubMed IDs (PMIDs) to look up PMCIDs, and vice versa. Users can enter PMIDs from their PubMed clipboard. The utility will provide a table of PMIDs with corresponding PMCIDs. For example, an author could look up all their publications in PubMed, save them to the clipboard, and use the utility to see which ones will be posted to PubMed

Authors sometimes get confused between PubMed Central and PubMed. PubMed Central is a full text archive. Its identifer, the PMCID, is composed of the letters ‘PMC’ followed by digits. PubMed is an indexing service and its identifer, the PMID, is only composed of digits. Authors can find PMCIDs for a paper in the abstract plus view of PubMed. See for more information. National Library of Medicine has a suite of other utilities as well, at
For questions, please contact Pam Burk at 545-8174, or Bebie Custeau at 545-4549, in Contract & Grant Administration.

Guide to NIH Public Access Policy

National Institutes of Health (NIH) funded researchers are required to deposit manuscripts of papers reporting NIH-funded research (accepted for publication after April 7, 2008) to PubMed Central to be made publicly available no later than 12 months after the official date of publication. To help School of Medicine researchers comply with this policy, faculty in the Department of Information and Communication Sciences have prepared a "Guide to Getting Started with the NIH Public Access Policy". The guide includes instructions for manuscript deposit and resources for learning more about the policy. Questions may be directed to .
To access the guide, go to: