Hotel Information

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MCI Suisse SA has been selected as the Exclusive Housing Company for the Geneva/Springfield 2014 symposium, and is offering special reduced rates for participants.

Springfield cannot guarantee the quality and reliability of any other accommodation service, nor will we be able to assist you should you have difficulties when using other providers.

For the most reliable and stress-free experience, we strongly recommend using MCI to secure accommodation.

MCI has reserved a large number of hotel rooms at very competitive rates in various hotels in different price categories. The majority of the hotels are located either in the city centre or in the venue area and are on a large number of bus lines. The journey from the city centre takes approximately 15 minutes by bus. All delegates will receive a free public transport pass.

Hotel reservations will be made on a first come, first served basis. It is strongly advised to book as early as possible to ensure reservation in the preferred hotels.

Advantages of booking with the official housing agency are countless:
- All hotels are company-approved
- Negotiated competitive rates
- Personalised service and support, prior, during and after the event

How to Book

Availability can be checked through the on-line form prior to booking. Please book before 26 February 2014 to guarantee your booking.

Hotel Rates and Locations

Book Your Room Online

Inquiries

Please address all inquiries, requests for additional information and changes or cancellations of room reservations directly to MCI.

MCI SUISSE SA
on behalf of Springfield 2014
Rue de Lyon 75, CH-1211 Geneva 13, Switzerland

Office Hours
Monday to Friday
9:00 to 12:00 and 14:00 to 18:00
Geneva Local Time (GMT +1)
Tel +41 22 33 99 723
Fax +41 22 33 99 631
E-mail: springfield2014.hotels@mci-group.com

Reservation and payments

For hotel booking, a deposit payment for the first night is required with your reservation. Your booking will be confirmed upon receipt of your deposit payment. This prepaid deposit will be deducted from your hotel bill when checking out from the hotel. Additional expenses such as mini-bar and telephone must be paid directly to the hotel when checking out.

Check-in/Check-out time

Hotel check-in time is 15:00 or later. If arriving after 21:00, please notify MCI in advance. Check-out time is 11:00 or noon depending on the hotel’s policy.

Methods of payment

Payment of hotel deposit must accompany the booking and may be made by:

  • • Credit card: EuroCard/MasterCard, Visa, American Express
  • • Bank transfer to the following account:
    MCI Suisse SA – Springfield 2014
    UBS - SA CP 2600 - CH
    1211 Geneva 2 Switzerland
    Account n° 369.393.00U
    Clearing: 240
    Swift: UBSWCHZH80A
    IBAN: CH94 0024 0240 3693 9300U
  • • Mention: Springfield 2014 and participant's name on all payments
  • All costs are to be borne by the ordering customer
  • • Payment by personal cheques cannot be accepted
  • • All payments are to be made in Swiss Francs (CHF).

From Friday, 11th February 2014, only payments by credit card will be accepted.

Change and cancellation of hotel booking

All changes to hotel reservations will be handled by MCI. Please do not contact the hotel directly.

A handling fee of CHF 50.- per hotel room will be charged for every hotel modification received after 26 February 2014.

All cancellations must be sent to MCI in writing (fax, letter, or e-mail). For cancellations received before 21 February 2014, no charge will incur. For cancellations received from 22 February to 14 March 2014, deposits will be refunded less CHF 50.00 for administrative costs. After this date, no refunds will be possible.

In case of late cancellations (after 14 March 2014), rooms cancelled, cancelled nights or no-show, we reserve the right to charge the full stay if the hotel room cannot be re-sold.

No-shows: Rooms will be released as of 09.00 hours on the first day of your booking. Non-refundable.

Small Group Accommodation: (from 2 to 9 rooms)

Availability can be checked through the on-line form prior to booking.

Change and cancellation of small group hotel booking

Special conditions apply for small group accommodation. The conditions will be indicated on the booking form online.

Cancellations are to be sent directly to MCI only and not to the hotel to avoid any misunderstandings.

Group Accommodation: (10 rooms and up)

Special accommodation procedures apply for group accommodations. Group reservations will follow special group conditions. Please contact MCI Suisse SA in order to obtain a “Group Housing Request Form” by email springfield2014.hotels@mci-group.com.

Other Accommodation

You can also visit the following websites for more information: www.yh-geneva.chwww.cityhostel.ch.
View a listing of Hostels

Transportation

Please note that the Geneva International Airport now offers every passenger arriving in Geneva a UNIRESO ticket free of charge, valid for 80 minutes in Geneva public transportation. You may obtain your ticket in the baggage claim area, in the ticket dispenser located next to the conveyor belts. A valid air transportation document (Boarding Pass or Plane Ticket) must be presented in the event of a ticket inspection while on the public transportation network.

Visitors staying in a hotel in the Canton of Geneva will benefit from the “Geneva Transport Card”, at no additional cost. This personal and non-transferable pass is established upon the visitor’s check-in at the hotel of choice, enabling its holder the use of the public transportation network without restriction (bus, train and boat). This card is valid for the entire duration of their stay including, the departure day.

Travel insurance and liability

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. Springfield and MCI as organisers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the congress participants and accompanying persons.