Hotel reservations are handled by:
Hotel Function Stockholm
PO Box 5619
SE-114 86 Stockholm, Sweden
Phone: + 46 8 459 66 00
Fax: + 46 8 661 91 25
E-mail : firstname.lastname@example.org
Proceed to Congrex online accommodation booking >
Hotel Availability and Pricing
Hotel rooms have been blocked beginning on Sunday, 6 May, through Sunday, 13 May, 2011 so that you may extend your visit to Stockholm. To view hotel pricing and locations prior to booking online with Congex, you may view this pdf file - Hotel Locations & Pricing
The Congrex web site will have the current hotel availability status in real time and will accept immediate reservations.
Early hotel reservations are recommended!
Please book before 8th of March, 2012 in order to guarantee your reservation. As hotel reservations are subject to availability, requests received after this date cannot be guaranteed. Reservations are made on a first come, first served basis. In the event of the preferred hotel price category being fully booked, Congrex Travel reserves the right to book another available alternative. Availability in each category is limited. Rates are in Euros and are intended per room, per night. All our rates are inclusive of breakfast and VAT.
All rates are net and subject to change in case of currency fluctuations and VAT changes.
Bookings are made on-line and can therefore be confirmed immediately. All rates are per room per night and are including breakfast, service charges and VAT. Any extra charges for mini-bar, telephone, room service, etc. must be settled with the hotel directly.
Booking requests received after March 8th 2012 will be subject to a late booking fee of 30.00 EUR.
Rooms can be guaranteed until March 8th, 2012. After this date rooms can be booked upon availability.
A deposit at EUR 250 per room is required to guarantee your reservation, and this can be paid by credit card or bank transfer. Bank transfers not received within 14 days of the booking date will result in the cancellation of the booking without further notice.
Please mention Springfield 2012, your name and the invoice number on any bank transfers. On completion of your booking, you will automatically receive a confirmation / invoice by email. The final balance payment is due March 8th, 2012
Methods of Payment
Payment of hotel deposits may be made by :
Credit card: EuroCard/MasterCard and Visa
Or by :
Bank transfer to the following account (payment due upon receipt of the invoice) :
- Congrex Travel
- Bank name: UBS AG
- Bank address: Postfach, CH-4002 Basel, Switzerland
- Account N°: 233-595.400.60G
- Swift/BIC: UBS WCH ZH 80A
- IBAN: CH950023 3233 5954 0060G
Please indicate the purpose of the payment:
"Springfield 2012" and participant's name, as well as your invoice or participant number on all payments.
All costs have to be borne by the ordering customer and "free of charge for the receiver account" for all payments.
- Payment by personal cheques cannot be accepted
- All payments have to be made in EUR.
- Group reservations (more than 8 rooms)
- For groups bookings different terms and conditions will apply.
- For more detailed information please contact email@example.com
Transportation Upon Arrival
The Express train between Stockholm Arlanda Airport and the city centre departs every 15 minutes and takes 20 minutes. Airport buses depart from the City Terminal in central Stockholm every 5 or 15 minutes and takes 35 minutes. (www.arlandaexpress.com).
Hotel check-in time is 15:00 or later. If you are arriving after 18:00, please notify Congrex Travel in advance. Check-out time is 11.00 a.m. or noon depending on the hotel's policy.
Cancellation, Modification and Refund Policy
ALL enquiries or requests for additional hotel information as well as changes or cancellations to your original reservation must be sent directly to Congrex Travel. Please do not contact the hotel directly.
Cancellation and Refund Policy
Should you cancel your hotel reservation on or before March 8th, 2012, the deposit will be refunded less a 60.00 EUR handling fee. Cancellation after March 9th, 2012, or arrival after / departure before the dates indicated on your reservation form will result in the entire stay of accommodation being charged, since hotel no-show charges make refunds impossible in this instance.
Changes of reservation will be subject to a handling fee of 30.00 EUR. Changes or cancellations must be made in writing to Congrex Travel and can not be made via internet. Please do not contact the hotel directly as they are unable to accept changes.