SIU School of Medicine

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Educational Services

  • Providing needs assessment data to the course director
  • Helping course directors determine course objectives
  • Submitting course outline to Committee and others, as appropriate
  • ACCME credit designation
  • Serving as registrar
  • Designing and summarizing conference evaluations
  • Keeping course attendance records in perpetuity, and providing those records to physicians as requested
  • Keeping course files for seven years
  • Ensuring that each course meets the ACCME Essentials and Standards for Commercial Support

Conference Planning Services

  • Overall management of the course
  • Identifying date conflicts with SIU School of Medicine
  • Assisting in estimating number of participants
  • Developing, printing and mailing brochure*
  • Purchasing and ordering mailing lists ( does not compile mailing lists)
  • Determining mailing dates for brochures
  • Developing budget
  • Completing AAFP credit application* (when applicable)
  • Determining space availability for desired dates
  • Making audiovisual equipment arrangements
  • Making catering arrangements
  • Taking registrations by phone, fax, email, U.S. mail, etc.
  • Sending confirmation letters and maps to participants
  • Depositing registration fees and other conference revenue
  • Monitoring registrations and recommending strategies for increasing attendance
  • Compiling registration list
  • Printing name tags*
  • Arranging for conference parking
  • Assembling folders*
  • Determining which commercial supporters of NFP agencies will exhibit
  • Arranging for exhibit space
  • Corresponding with pharmaceutical companies and exhibitors to obtain letters of agreement for commercial support
  • Corresponding with faculty regarding faculty disclosure forms, audio-visual needs, handouts, and other course details
  • Staffing the conference
  • Providing pre-conference announcements list for course director (i.e., credit hours, commercial supporters, evaluation reminders, parking, telephones, restrooms)
  • Paying all bills (processing vouchers, requisitions, honoraria, travel)
  • Preparing final accounting of course expenses
  • Scheduling post
  • conference meeting of course director, planning committee, and staff

*Actual cost will be added to the course budget. The usual registration fee is $12-$20 per credit hour.