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How to use Thunderbird 2.0.0.17

How do I delete an email?
How do I search for an email?
How do I create a new folder in my Inbox?
How do I sort email by Sender, Date, etc...?
Cleaning out Sent folder can help prevent you from going over your email quota
How do I set up a SPAM filter?
How can I backup my email?
How can I store email in Local files to prevent going over my quota?

Deleting email

  • Click on the email you want to delete and hit the Delete icon
    • PC - this will look like a red "X". delete-pc.gif
    • Mac - this will look like a red circle with a line through it. delete-mac.gif
  • Go to File-->Compact this folder to purge the deleted email from your Inbox. Mail cannot be retrieved after performing this step.

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Search for email

  • Select the folder you want to search in e.g. Inbox, any subfolders you may have created in the Inbox, Sent, etc...
  • Note: If you want to search All mail folders without selecting individual folders as described above:
    • Highlight the Account name above the Inbox (for example: jdoe@siumed.edu)
    • In the window to the right, under Advanced Features select "Search Messages"
  • Using the drop down box in the search window you can search based on: Subject, Sender, Subject or Sender, To or Cc, or Entire Message

search.gif
fig. 1

  • Note: If you want to search All mail folders without selecting individual folders as described above:
    • Highlight the Account name above the Inbox (for example: jdoe@siumed.edu)
    • In the window to the right, under Advanced Features select "Search Messages

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Creating subfolders in your Inbox

  • Right click on Inbox and select "New Folder..."

subfolder
fig. 2

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How do I sort email by Sender, Date, etc...?

  • Select the folder you want to sort and click on the column you want to sort by (Subject, Date, Sender, Size).
  • You can add items you want to sort by to the column group by clicking on the small column icon circled above (see fig. 3) at the end of the column listing.

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Cleaning out Sent folder can keep you from going over your email Quota

  • Click on your Sent folder and click on the "Size" column. You will see the largest message at the bottom and most likely this will be a large attachment you've sent. Deleting this email will clean out a large amount of space of you mailbox. This works for other folders as well. You are allotted 200 MB of space to store email on the mail server.
    • Note: If you don't see the "Size" column you can add it to your display by clicking on the icon circled below.
  • After you delete the email be sure to "Compact Folders" to totally delete the email off of the mail server.

sort.gif
fig. 3

How do I set up a SPAM filter?

  • Open Mozilla Thunderbird-->Tools Menu-->Message Filters...
  • Click "New"
  • Enter name for filter, "SPAM" for example
  • Select "customize" from drop down list for incoming messages
  • Type in a new Message Header called "X-Spam-Score" click on "Add"
  • Select your new header, "X-Spam-Score"
  • Then next to the "contains" box enter at least 4 ****
  • Then select the folder you want to move the Spam email into.

How can I store email in Local files to keep from going over my quota?

  • If you have a lot of emails, especially with large attachments that you want to save or archive, you can save space on the server and prevent going over your quota by creating mail folders under "Local Folders" in Thunderbird and moving the emails there.
  • Warning: Any email stored in the "Local Folders" is at risk of being lost in the case of a hard drive failure. To prevent this, you can use a utility like MozBackup to create backups of your locally stored email. You should store your email backups on your PC and on a CD, jump drive, or external hard drive in case your PC totally fails.
    • Right Click on Local Folders in Thunderbird and select "New Folder"
    • Name the folders in order to organize the emails you want to move off of the server. Example "ccx2008" or "completed projects"
    • Under your Inbox on the email server highlight emails you want to move to the "Local Folders"
    • Left click and drag them to the appropriate folder.

    localfolders

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