Paid Time Off
Holidays | Sick | Vacation | Other
Fiscal Year 2011 Holiday Schedule
| Date of Holiday | Name of Holiday | Explanation |
| Monday, May 31, 2010 | Memorial Day | Legal Holiday |
| Date of Holiday | Name of Holiday | Explanation |
| Monday, July 5, 2010 | Independence Holiday | Legal Holiday |
| Monday, September 6, 2010 | Labor Day | Legal Holiday |
| Thursday, November 11, 2010 | Veterans Day | Designated Holiday |
| Thursday, November 25, 2010 | Thanksgiving Day | Legal Holiday |
| Friday, November 26, 2010 | Thanksgiving Friday | Designated Holiday |
| Friday, December 24, 2010 | Christmas Holiday | Legal Holiday |
| Monday, December 27, 2010 | Designated Holiday | Designated Holiday |
| Tuesday, December 28, 2010 | Administrative Closure | Administrative Closure* |
| Wednesday, December 29, 2010 | Administrative Closure | Administrative Closure* |
| Thursday, December 30, 2010 | Administrative Closure | Administrative Closure* |
| Friday, December 31, 2010 | New Year's Holiday | Legal Holiday |
| Monday, January 17, 2011 | Martin Luther King Day | Designated Holiday |
| Monday, February 21, 2011 | President's Day | Designated Holiday |
| Monday, May 30, 2011 | Memorial Day | Legal Holiday |
*Units which must be open on one or more of these days in order to be responsive to patient care needs will observe these dates as regular working days and will designate alternate dates as Alternate Designated Holidays for employees. Alternate Designated Holidays may not be carried forward into the next fiscal year.
Note: This schedule is followed by all SIU School of Medicine locations, including FCM affiliate sites at Carbondale, Decatur and Quincy, unless otherwise noted.
Sick Time
Civil Service
Employees working in Civil Service appointments accrue 12 days of sick time per year. There is no maximum for accruable sick leave. Sick time must be used for illness, injury or medical appointments for the employee and/or an immediate family member (spouse, child, parent).
Faculty, Principal Administrative & Research - Continuing Appointments
Permanent Faculty, Principal Administrative and Research employees who hold a continuing appointment earn 7.2 days of sick leave each fiscal year. For those appointed after the beginning of the fiscal year or who resign or retire prior to the end of the fiscal year, the accrual of sick leave is prorated at 0.6 day for each month of appointment. There is no maximum for accruable sick leave. Employees holding term appointment are not eligible for accruable sick leave.
Faculty, Principal Administrative & Research - Term Appointments
Full-time faculty members with either continuing or term appointment have forty-three (43) non-accruable sick days at the beginning of each fiscal year. The fiscal year begins on July 1st. For appointments of less than a year, sick leave is prorated at the rate of approximately 3-1/2 days for each month of an appointment. The new balance of non-accruable sick lave for the year is awarded on July 1st of each year when the unused balance from the previous fiscal year is dropped.
Vacation Accrual
Civil Service
Non-Exempt Civil Service employees begin earning 12 days of accruable vacation time per year. (Employees working less than full-time earning an amount pro-rated at their percentage of time.) With each year of completed service, the employee earns one extra day of vacation per year, until the maximum of 28 days of accruable vacation is reached after 16 years of service.
Exempt Civil Service employees begin earning 25 days of accruable vacation time per year. After 3 years of completed service, they begin earning 26 days per year. After 6 year of completed service, they begin earning 27 days per year. Finally, after 9 years of completed service, they earn the maximum of 28 days of accruable vacation time each year.
Faculty, Principal Administrative & Research
Faculty, Principal Administrative and Research employees who hold continuing appointments begin accruing 2.083 days of vacation each month of appointment. The maximum an employee may accrue is 50 days. Upon resignation or retirement, individuals holding continuing appointments will receive payment for accrued but unused vacation.
Faculty, Principal Administrative and Research employees who hold term appointments begin earning vacation at the rate of 2.083 days for each month of appointment. However, if termination of employment occurs prior to the ending date of the appointment, used but unearned vacation will be adjusted against the employee's final earnings. All vacation earned within the term of the appointment must be used prior to the termination date of the appointment or it will be lost. There is no payment for accrued but unused vacation for term appointees.
Other Paid Time Off
Bereavement
A leave of up to 3 days with pay will be granted for employees to attend the funeral of a member of the immediate family or household. For these purposes, the immediate family is defined as spouse, child, parent, brother, sister, grandparent, grandchild and corresponding in-laws. Household includes anyone maintaining a family relationship living in an employee's home. Approval will be granted for leave with pay of 1 day to attend the funeral of a relative outside the immediate family or household or to serve as a pallbearer at a funeral.
Jury Duty
Employees called for jury duty or subpoenaed by any legislative, judicial or administrative tribunal will be granted a leave with pay. During the period the employee is actually serving on a jury or is required by a court or other tribunal to be present as a witness, the employee will continue to receive their normal compensation. At other times when the court or other tribunal is not in session, the employee is expected to be at work. Employees who are required to appear in court as defendants or plaintiffs in civil or criminal actions do not qualify for this type of leave.
Military Service
A leave with pay will be granted for the fulfillment of employees' annual military obligations in any component of the armed forces of the United States. Compensation for such leave will be computed at the employee's normal rate of pay, not to exceed 10 working days per fiscal year. When employees are activated in any component of the armed forces of the United States because of civil disturbance, disaster or other local emergency, employees may be compensated for this duty in addition to the annual military obligation. The cumulative maximum of such leaves, described above, shall not exceed 20 working days per fiscal year.
Employee compensation during leaves for specialized or advanced military training or during interruptions of university employment for active military service will be governed by applicable state and/or federal laws. Employees, after performing military services, are entitled to continued employment or reinstatement and to those other rights and benefits protected by state and/or federal law. Upon their return, employees will receive the same salaries they received when the leave becomes effective plus the average percentage increases made in their units during their absence.
Employee compensation during leaves for specialized or advanced military training or during interruptions of university employment for active military service will be governed by applicable state and/or federal laws. Employees, after performing military services, are entitled to continued employment or reinstatement and to those other rights and benefits protected by state and/or federal law. Upon their return, employees will receive the same salaries they received when the leave becomes effective plus the average percentage increases made in their units during their absence.
Participation in Disaster Relief Services
With appropriate proper notification and approval, up to 20 days absence with pay may be granted during any 12-month period to an employee who is participating in specialized disaster relief services as a certified disaster service volunteer of the American Red Cross. Such leave shall be granted only for services related to a disaster occurring within the state of Illinois.
Professional Development Leave
Paid professional development leaves are available to faculty and principal administrative employees but must not exceed a period of one (1) year. In order to qualify for this type of leave, an employee must demonstrate the benefits of the leave for both the School and the employee.
Sabbatical Leave
Full-time tenured faculty are eligible for sabbatical leave after six years with the school or after six years from the end of a previous sabbatical
leave. If a faculty member holds a fiscal year appointment, he or she may be granted a sabbatical leave at full pay for up to six months or a sabbatical leave at half-pay for a full year. The remainder of a sabbatical may be supplemented for up to the full amount of an employee's salary by external sources awarded to the University for that purpose.
Other Leaves of Absence
An employee may be granted a leave of absence without pay to accommodate a number of situations. These include a visiting appointment at another university, a travel or research opportunity, advanced study or other personal reasons, including school visitation and family and medical leave. Faculty and administrative employees who hold continuing appointments are eligible to receive a leave of absence without pay. A leave of absence without pay will normally be granted for a period of up to one (1) year.