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Paid Time Off
Fiscal Year 2013 Holiday Schedule
Date of Holiday Name of Holiday Explanation Thursday, July 4, 2013 Independence Day Legal Holiday Monday, September 2, 2013 Labor Day Legal Holiday Monday, November 11, 2013 Veterans Day Designated Holiday Thursday, November 28, 2013 Thanksgiving Day Legal Holiday Friday, November 29, 2013 Thanksgiving Holiday Designated Holiday Wednesday, December 25, 2013 Christmas Day Legal Holiday Thursday, December 26, 2013 Christmas Break Holiday Designated Holiday Friday, December 27, 2013 Administrative Closure Administrative Closure* Monday, December 30, 2013 Administrative Closure Administrative Closure* Tuesday, December 31, 2013 New Year's Eve Designated Holiday Wednesday, January 1, 2014 New Year's Day Legal Holiday Monday, January 20, 2014 Martin Luther King Day Designated Holiday Monday, May 26, 2014 Memorial Day Legal Holiday
* Units which must be open on one or more of these days in order to be responsive to patient care needs will observe these dates as regular working days and will designate alternate dates as Alternate Designated Holidays for employees. Alternate Designated Holidays may not be carried forward into the next fiscal year.
Note: This schedule is followed by all SIU School of Medicine locations, including FCM affiliate sites at Carbondale, Decatur and Quincy, unless otherwise noted.
- Civil Service sick leave will be accrued at 3.75 hours per semi-monthly pay period and 3.465 per bi-weekly pay period, for a total of 12 days per year
- AWOP or non-paid time adjustments to accrual and balance will be processed quarterly and notification will be sent to employee, supervisor and departmental fringe benefit reporter
- There are no maximum accruals for sick; however, only half of the sick accrued between January 1984 and December 31, 1997 would be payable upon separation from employment
Faculty, Principal Administrative and Research - Continuing Appointments – Vacation Accrual
Full-time and part-time faculty and principal administrative employees in continuing positions earn vacation time at the rate of 25 days per year to a maximum of 28 days per year after 10 years of service. The maximum amount for each rate is equal to the amount of vacation that could be accrued in a two-year period or a total of 56 days after 10 years of service. At the time of separation from the University, all accrued and unused vacation time is payable in a lump sum or transferred to another university or state agency if applicable.
Vacation for faculty and principal administrative staff employees on continuing fiscal year appointments shall be earned at the following rates:
Continuing Appointment Faculty/PA Accrued Vacation Chart
Years of Service Total Days Accruable per FY Pay Period Computer
0 - 3 25 2.083 52.08 50.00 4 - 6 26 2.166 54.17 52.00 7 - 9 27 2.250 56.25 54.00 10+ 28 2.333 58.33 56.00
* Computer Maximum is the maximum accruable, which is equal to one additional month of accrual
before accrual stops.
** Policy Maximum is the maximum that is payable upon separation.
Faculty, Principal Administrative and Research - Continuing Appointments – Sick Accrual
Full-time and part-time faculty and principal administrative employees holding continuing fiscal appointments are granted non-accruable sick leave at the beginning of each fiscal year. The rate for non-accruable sick leave is 43 days per year, or 3.584 days per month of appointment. Full-time continuing faculty and principal administrative appointees will also earn 7.2 days per fiscal year of accruable sick leave or prorated over the number of months if less than a full fiscal year. There is no limit in the amount of the accruable sick leave, which may be accumulated. If the appointment is less than full-time, the number of days, which are granted or earned, will be adjusted according to the percentage of the appointment.
Faculty, Principal Administrative and Research - Term Appointments – Vacation Accruals
Full-time and part-time faculty and principal administrative employees (including researchers) holding term fiscal appointments are granted vacation days per month based on the number of months of the appointment and in accordance with the percentage of appointment. The rate of vacation time granted is 25 days per year to a maximum of 28 days per year after 10 years. All vacation time is granted at the beginning of the term appointment and must be used prior to the ending date of that appointment or it will be lost. If employee separates prior to the end of the appointment, the granted vacation is pro-rated to the actual appointment period. There is no compensation at the time of separation for any unused balances.
Vacation for faculty and principal administrative staff employees on fiscal year term appointments shall be granted at the following rates:
Term Appointment Faculty/PA Granted Vacation Chart
Years of Service Days Granted per FY Pay Period Accrual Rate 0 - 3 25 2.083 4 - 6 26 2.166 7 - 9 27 2.250 10+ 28 2.333
Faculty, Principal Administrative and Research -Term Appointments - Sick Accruals
Full-time and part-time faculty and principal administrative employees (including researchers) who hold term fiscal appointments are granted 43 days of non-accruable sick leave days per year, or 3.584 days per month of appointment. There is no compensation for any unused portion of sick days at the time of the separation from the University. If employee separates prior to the end of the appointment, sick time is pro-rated according to the actual appointment period.
Sick time reported for faculty and principal administrative employees in term fiscal appointments is deducted from the non-accruable sick leave granted for the fiscal years (43 days per year).
Other Paid Time Off
A leave of up to 3 days with pay will be granted for employees to attend the funeral of a member of the immediate family or household. For these purposes, the immediate family is defined as spouse, child, parent, brother, sister, grandparent, grandchild and corresponding in-laws. Household includes anyone maintaining a family relationship living in an employee's home. Approval will be granted for leave with pay of 1 day to attend the funeral of a relative outside the immediate family or household or to serve as a pallbearer at a funeral.
- Jury Duty
Employees called for jury duty or subpoenaed by any legislative, judicial or administrative tribunal will be granted a leave with pay. During the period the employee is actually serving on a jury or is required by a court or other tribunal to be present as a witness, the employee will continue to receive their normal compensation. At other times when the court or other tribunal is not in session, the employee is expected to be at work. Employees who are required to appear in court as defendants or plaintiffs in civil or criminal actions do not qualify for this type of leave.
- Military Service
A leave with pay will be granted for the fulfillment of an employee's annual military obligations in any component of the armed forces of the United States. Compensation for annual military training will be computed at the employee's normal rate of pay. When employees are activated in any component of the armed forces of the United States because of civil disturbance, disaster or other local emergency, employees may be compensated the difference of a military check versus a normal payroll.
Employee compensation during leaves for specialized or advanced military training or during interruptions of university employment for active military service will be governed by applicable state and/or federal laws. Employees, after performing military services, are entitled to continued employment or reinstatement and to those other rights and benefits protected by state and/or federal law. Upon their return, an employee will receive the same salary they received when the leave became effective plus the average percentage increases made in their units during their absence.
- Participation in Disaster Relief Services
With appropriate proper notification and approval, up to 20 days absence with pay may be granted during any 12-month period to an employee who is participating in specialized disaster relief services as a certified disaster service volunteer of the American Red Cross. Such leave shall be granted only for services related to a disaster occurring within the state of Illinois.
- Professional Development Leaves
Paid professional development leaves are available to faculty and principal administrative employees but must not exceed a period of one (1) year. In order to qualify for this type of leave, an employee must demonstrate the benefits of the leave for both the School and the employee.
- Sabatical Leaves
Full-time tenured faculty are eligible for sabbatical leave after six (6) years with the school or after six years from the end of a previous sabbatical leave. If a faculty member holds a fiscal year appointment, he or she may be granted a sabbatical leave at full pay for up to six (6) months or a sabbatical leave at half-pay for a full year. The remainder of a sabbatical may be supplemented for up to the full amount of an employee's salary by external sources awarded to the University for that purpose.
- Other Leaves of Absence
An employee may be granted a leave of absence without pay to accommodate a number of situations. These include a visiting appointment at another university, a travel or research opportunity, advanced study or other personal reasons, including school visitation and family and medical leave. Faculty and administrative employees who hold continuing appointments are eligible to receive a leave of absence without pay. A leave of absence without pay will normally be granted for a period of up to one (1) year.