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Special Collections and Archives Use Guidelines

Researchers must first complete the Special Collections and Archives Form and provide a copy of identification such as a driver’s license or photo ID.

Personal items may be stored outside of Special Collections in a locker at Circulation.

No smoking, eating, or drinking is permitted and please silence cell phones and pagers.

 Pens are not allowed in the reading room.

Hours Available

All material must be used only in the Special Collections Room Monday through Friday 8:30 AM - 4:30 PM or by appointment. Other materials requiring advance notice include photographs, ephemera, papers, etc.

Handling Materials

Handle materials carefully, without bending pages or marking, paying close attention to bindings and loose pages. White gloves are provided for handling books and materials.

Notes must be taken in pencil on loose-leaf paper. Loose-leaf paper is supplied to researchers.

The order and arrangement of the papers must be maintained.

Leave all materials on the table when finished for the library staff to reshelve.

Laptop computers or iPads may be used for researching.

Digital cameras may be used; however, flash photography is strictly prohibited.

Photocopy

Photocopies or scans will be made only by medical library staff and at their discretion. To request copies, please fill out the appropriate form. Copyright restrictions also may apply. Entire collections or large portions may not be reproduced. SIUSM library reserves the right to refuse copying of items.

Permission

Photocopies or scans are for personal research only, and are not to be further reproduced without written permission of Special Collections, SIUSM Library. 

Copies may not be placed in another institution or given to another researcher. It is the responsibility of the researcher to secure permission from Special Collections and the holders of copyright of material in the collections before publication. Permission to photocopy or scan does not constitute permission to publish.

Acknowledgement

A published work using these materials as sources must acknowledge this library. A citation should include the following information:
Special Collections Southern Illinois University School of Medicine, Springfield, IL.