EPC/IMPC Information
Technology Subcommittee
December 3, 2002, Meeting Notes
Present: David S. Resch, MD, Chair; Terri Cameron, MA, Staff; Bradley Dyrstad, Class of 2006; Rhona Kelley, MSLS; Regina Kovach, MD; Scott MacGilvray, MD; Claudia McIntyre MS
Absent: Rafath Baig, Class of 2003; Michael Bass, Class of 2004; Rodney Curtis, MD; Ryan Diedrich, Class of 2005; George Dunaway, PhD; Gary Dunnington, MD; Janek Koirala, MD; Dean Naritoku, MD; Michael Shanahan, PhD; Akshay Sood, MD; Jeffrey Suzewits, MD
· Educational Technology Sessions: Announcements regarding the December 18 session on office-based electronic medical records will be distributed by the end of the week. The January 29 session on hospital-based electronic medical records will be mentioned in the announcements, as well, so that the January announcements will be reminders. Ms. Cameron will develop a proposed 2003 schedule based on suggestions made over the past few months and postponed programs from the 2002 schedule for review by the subcommittee at the January meeting. It was suggested that, when the schedule is distributed, a poll be conducted regarding the time of the sessions to determine whether 4:30 pm sessions might generate higher attendance or whether the time should alternate between noon and 4:30 pm. It was also suggested that a future topic might be Practice Management/Charge Capture Coding.
· Informatics in the Curriculum: Ms. Cameron is developing a survey for distribution to curriculum committees.
· Assessment Software Process: LxRTest continues to be used successfully in Year 2, and workarounds have been developed for most of the issues noted during the software evaluation process. Perception continues to be used for web-based assessment in Year 3 clerkships. The Department of Medicine GME program is also using Perception for resident self-assessment. Students receive immediate feedback regarding overall performance, but do not see correct answers until after their weekly conference. The following morning, they are sent the link for the next week’s questions, and the link to detailed responses for the previous week’s question. Since it will be necessary to either purchase the web-based modules for LxRTest and implement it across the school OR purchase the upgrade for Perception and implement it across the school, further discussion of assessment software will be scheduled for the February subcommittee meeting.
· PDA Project: SIU P & S provided frequency listings of diagnoses for all departments that OEC staff are matching to SIUSOM Exit Objectives and logbooks. A report will be distributed at the January meeting for potential use in tailoring logbook drop-down menus for Doctoring in Years 1 and 2 and the clerkships. Part of this process will be to include ICD9 codes with each diagnosis, so students begin to recognize the coding system. It was suggested that the report showing actual faculty diagnoses compared to the Exit Objectives might be a useful tool for the subcommittee and/or EPC to review the School’s Exit Objectives again. The subcommittee also discussed the planned purchase of PDAs for Year 1 students. Dr. Resch reported that, after working with vendors to try to find PDAs that would work with existing infrastructure until such time as the school is ready for a wireless PDA implementation, it appeared that HandSpring Neo’s would be the most appropriate purchase at this point in time.
· Educational Portfolios: Ms. Cameron reported that, in follow up to the IMPC meeting with Dr. Logan Ludwig from Loyola Medical School, she had contacted an associate at Loyola regarding guest access to Loyola’s Educational Portfolio System, and she should have more information at the January meeting. She added that it appeared that SIUSOM had data in electronic format for most of the components of the educational portfolio and that the real effort would be in developing the portal and reporting options. Access to Loyola’s Educational Portfolio system would serve two purposes: it could demonstrate to faculty how an educational portfolio could work and how valuable such a tool could be to both students and faculty, and it might be possible to use Loyola’s portal as a template at SIUSOM, saving much discussion, design, and programming.
· Meeting Time: Ms. Cameron reported that the survey of subcommittee members suggested that noon on the first or second Monday of the month might be a more open timeslot for members’ calendars. After discussion, it was determined that all future subcommittee meetings will be held on the first Monday of the month in preparation for EPC on the second Monday of each month.
· The next meeting of the subcommittee is scheduled for Monday, January 6, from noon to 1 pm in the Harbinger Conference Room in Springfield and Lindegren 310 in Carbondale.