SIU School of Medicine

Jump directly to a section:

Office of Education and Curriculum

 

Student Government and Committees


A.  Southern Illinois University School Of Medicine Student Body Constitution

  1. Article I: Statement Of Purpose

The purpose of the Southern Illinois University School of Medicine Student Body shall be to guarantee the general welfare of the students of the Southern Illinois University School of Medicine.  This shall include the perpetuation of mutual respect and communication among the students, faculty, and administration.

  1. Article II: Membership

All SIU medical students shall be members of the Southern Illinois University School of Medicine Student Body.

  1. Article III: Organization

This organization shall be known as the Southern Illinois University School of Medicine Student Body.  The student body will consist of the members of all the four classes.

A class shall be defined as that group of Southern Illinois University Medical Students which will matriculate in the same year. Each class shall elect an executive committee yearly consisting of up to six voting members from among its members.  Each executive committee consists of a chair, a vice chair, a secretary, a treasurer, and two representatives chosen at large.

  1. Article IV: Rights and Responsibilities of the Membership

    1. Section 1:

Each member shall have the right to voice an opinion on the actions of the student body; to take part in any of the activities sponsored by the student body or their class; to elect or recall the officers of their class; and to participate in any vote of their class, providing that voting requirements are met.

  1. Section 2:

Each member shall have the responsibility to abide by the Honor Code of the Southern Illinois University School of Medicine and the Southern Illinois University School of Medicine Constitution.

  1. Article V:  Duties and Powers of the Executive Committee for Each Class

The Executive Committee shall manage the affairs of the class; provide a sounding board for all members of the class and formulate a budget for use of class funds to present to the class.  The members of the executive committee of each class shall serve on the Southern Illinois University School of Medicine Student Assembly.

  1. Section 1:

The executive committee chair shall represent his/her constituents and call and preside at class meetings. He/she will establish any other committees he/she or the executive committee deem necessary. The executive committee chair of each of the classes represent their constituents in affairs pertaining to the whole of the student body.

  1. Section 2:

    The executive committee secretary shall post on the student website the agenda for each meeting at least 48 hours in advance of the meeting and the minutes of all class meetings shall be available from the secretary upon request of any class member.  The secretary shall prepare as necessary any correspondence of the executive committee.

  1. Section 3:

In accordance with university and state expenditure guidelines, the executive committee treasurer will supervise the expenditures of the class and in so doing must maintain adequate financial records, which shall be open to inspection by any member of the class upon request to the treasurer. He/she shall disburse funds appropriated by the class as a whole and by the executive committee.

  1. Section 4:

The duty of the representatives-at-large shall be to represent their constituents at executive committee meetings.

B. Student Assembly

Preamble

Since Southern Illinois University School of Medicine has a separation of classes due to a dual campus system and multiple clinical facilities, the need for interclass communication has been accentuated.  It is our sincere hope that this body will not only function to alleviate this problem, but also provide a unified student voice to make our concerns clear to the administration and public at large in an overall effort to enhance our medical education.

Section I. Name

The name of this organization shall be the Southern Illinois University School of Medicine (SIU-SM) Student Assembly.

Section II.  Purpose

The purpose of this Assembly shall be

  1. to provide a means for interclass communications

  2. to provide a united voice for student concerns

  3. to provide a vehicle for the student members' actions on issues and ideas that affect the multifaceted aspects of medical education.

Section III.  Membership

  1. This body shall be composed of the class officers from each respective medical class.  These officers will consist of the president, vice-president, secretary, treasurer, and two (2) class representatives from each class.

  2. Each member of the Assembly shall have one (1) vote, with the exception of the individual chairing the meeting, who shall only vote in case of a tie.  A fifty (50) percent voter participation shall be required for a valid vote, and at least one member from each class must be present at the time of the vote.  Absentee voting is permissible for three working days following the meeting.

  3. The four students elected at large from the student body as representatives to the Organization of Student Representatives of the Association of American Medical Colleges shall serve as Ex-Officio members of the Student Assembly.

  4. The members of the Assembly reserve the right to add members to the Student Assembly as deemed appropriate by majority vote.   These members will be Ex-Officio members without voting privileges during Student Assembly meetings where a vote is necessary.

Section IV.  Officers and Administrative Council

  1. The elected officers of this organization shall be the Chairperson, Vice-Chairperson, and Secretary. Together, these officers shall serve as the elected members of the Administrative Council.

  1. The Chairperson's duties:

  1. preside at meetings of the Assembly

  2. coordinate the affairs of the Assembly

  3. communicate all actions and recommendations adopted by the Assembly to the appropriate school official, and

  4. serve as representative to the Executive Committee and the Alumni Board of Governors.

  1. The Vice-Chairperson's duties:

  1. preside or otherwise serve in the absence of the Chairperson, and

  2. assist the Chairperson in the affairs of the organization when requested.

  1. The Secretary's duties:

  1. record the minutes of all official meetings

  2. distribute said minutes to all Assembly members

  3. arrange the posting of said minutes to the Student Assembly website, and

  4. record the minutes of all Administrative Council meetings, for their usage.

Responsibilities b-d shall be accomplished within one (1) week of said meetings.

  1. The positions of Chairperson, Vice-Chairperson, and Secretary shall be filled by secret ballot of all Assembly members.  The secret ballot may be conducted electronically over email with votes submitted to and counted by personnel in the Student Affairs office.  The persons assuming these positions shall be those receiving a majority of all votes cast.

  2. The elections for Chairperson, Vice-Chairperson, and Secretary shall be completed at the April Student Assembly.

  3. Impeachment proceedings for any officer can be initiated after obtaining a petition bearing the signatures of two-thirds (2/3) of the Assembly members.  This petition, containing grounds for impeachment, shall be presented at the next scheduled meeting and an impeachment vote placed on the agenda for the following meeting.  Removal shall be instituted by a three-quarters (3/4) affirmative vote of all Assembly members.

  4. If the Chairperson is unable for any reason to complete the term of office, the Vice-Chairperson shall assume the position of Chairperson for the remainder of the term.  Further succession to the office of Chairperson, if necessary, shall be determined by a vote of the remaining members of the Assembly.

  5. In the event of a permanent vacancy in any position, except Chairperson, nominations for that position shall be received at that meeting, with elections to be held at the following meeting.  Those duties that must be performed between the announcement and the election shall be filled by the remainder of the Administrative Council.

Section V. Meetings,  Quorum,  and Parliamentary Procedure

  1. Regular meetings shall be held once per month at the discretion of the members of the Assembly.

  2. Special meetings may be called by the Chairperson upon majority vote of the Administrative Council, provided there is seven (7) days notice.

  3. A simple majority of voting members shall constitute a quorum for regular meetings, special meetings and Administrative Council meetings.

  4. Elections and formal actions may result by a quorum of those present and voting by absentee ballot.

  5. All official members have the privilege of the floor at regular, special and Administrative Council meetings; such privileges shall be exercised in a decorous manner.  The Chairperson will extend this privilege to all special interest groups or individuals, if previously placed on the agenda.

  6. Whenever strict parliamentary procedure is necessary Robert's Rules of Order (latest edition) shall prevail, except when in conflict with this Constitution.

  7. All Assembly meetings will be open to all interested parties unless an executive session is announced by the Chairperson previously.

Section VI.  Amendments

This constitution may be attended, repealed or amended by a two-thirds (2/3) vote of the members present and voting at a designated meeting of the Assembly.  Fourteen (14) days prior written notice of the proposed constitutional change shall be given to each member of the Assembly.

Section VII.  Ratification

This body shall come into being at the first formal meeting of the class officers, with general consent of all voting members, at which time this statement shall be changed to reflect the aforementioned action.  At this meeting, nominations of officers shall be held in accordance with Section IV of this constitution.  This meeting shall be conducted by the Chairperson.

Report Reinstated By:

Class Officers from the Classes of 1995-1998

Amended by:

Class Officers from the Classes of 1998-2001

Amended by:

Class Officers from the Classes of 2004-2007

STUDENT ASSEMBLY OFFICERS AND MEETING SCHEDULE

C.  Student Committees

  1. Student Advisory Committee

    1. Goals:

      1. Provide a forum for student concerns regarding professional behavior and the School of Medicine Honor Code.

      2. Evaluate the appropriateness of student complaints, and if deemed necessary, redirect to the Student Progress Committee.

      3. Serve students in an advisory capacity in matters dealing with ethical and professional behavior.

      4. Educate the student body about the School of Medicine Honor Code.

      5. Ensure confidentiality of all Student Advisory Committee (SAC) proceedings.

    2. Structure and Process:

      1. The Committee shall be composed of the seven student members elected to the Student Progress Committee and eight members elected at-large by their respective classes:  two-first year students; two-second year students; two-third year students and two-fourth year students.

D.   AAMC Organization of Student Representation

One student is elected by the Year One Class to serve a four-year term to represent SIU School of Medicine.

E.   SIU School Of Medicine Committees With Student Representation

Attendance at Committee meetings is at your discretion.  If attendance at the meeting conflicts with a curricular activity that is mandatory or otherwise critical for your academic performance, you should consult with responsible faculty prior to that activity, to determine whether you should attend the activity, or if other arrangements can be made.  If a faculty member has concerns regarding your academic performance and ability to participate in this activity, this concern is referred to the chair of the faculty committee and the request made that you be relieved of responsibility on this committee.

Any work that is missed because of attendance at standing faculty committee meetings should be made up.

Student committee members in academic difficulty, defined by the Student Progress Committee or the Associate Dean for Student Affairs, may be relieved of their duties on all committees. Students who are required to repeat a year due to academic difficulties will not be allowed to hold a class office or committee chair position.

  1. Admissions Committee

There are four student representatives on the Admissions Committee.  The year one class elects one student.  This representative serves a four year term and is responsible for regularly attending meetings of the Admissions Committee which are held in Springfield. In addition, the student representatives are responsible for evaluating the credentials of applicants and presenting them to the committee, as well as participating as a voting member in all committee decisions pertaining to the admission of individuals and general admissions policy.

  1. Year One Curriculum Committee

Two students in the year one curriculum are elected by the entering class to serve a one-year term.

  1. Educational Policy Council

This committee has one representative from each of the four classes. A year one student is elected to the committee when the class begins its year one and appointment is continuous until graduation.

This is the overall educational policy council for the School of Medicine and it meets in Springfield.

  1. Executive Committee

The president of the student assembly organization is a member of the Executive Committee with vote.

  1. Library Advisory Committee

One student is elected by the year three class to serve a two-year term on this committee, which reviews the functions and services of the library and makes recommendations regarding acquisitions.

  1. Student Progress Committee (SPC)

The year one class elects one student to serve a four-year term.

The Student Progress Committee (SPC) is a standing School of Medicine committee which is responsible for monitoring the progress of all students through the curriculum. The SPC shall function under the Student Progress System as an advisory body to the dean.  The responsibilities of the committee are to monitor student progress, identify problem areas, assist students in dealing with these problems, and determine whether the established standards of academic conduct have been met. The SPC may delegate any or all of its responsibilities to an appointed subcommittee or subcommittees.

  1. Information Management Policy Committee (IMPC) - 1 student for a 4-year term

Provide input for the class on information technology decisions that affect students.

  1. Parking Committee - 1 student for a 1-year term
    The Parking Committee must meet twice each year or as necessary to prepare and submit recommendations for needed revisions and additions to the regulations governing the use of parking areas and roadways for the Southern Illinois University School of Medicine and associated monetary use charges.

  1. Traffic Appeals Committee - 1 student for a 1-year term
    The Appeals Board shall establish its own procedures for due process (which must be approved by Associate Legal Counsel for the School of Medicine) for reviewing any parking violation that is being disputed by the recipient of the violation. The Board shall have the authority to affirm any sanction imposed under these regulations or determine no sanctions were required under these regulations.

  1. Year Two Curriculum Committee - 1 student for a 1-year term

  1. Year Three Curriculum Committee - 1 student for a 2-year term

The Year Three Curriculum Committee develops policy recommendations and monitors policy implementation during the third year of the medical school curriculum in accordance with LCME Guidelines. The Committee is responsible for coordination and oversight of the quality of education during the Clerkship experience. A high priority is placed on the continuing development and refinement of clerkship curricula. The Year Three Curriculum Committee resolves calendar issues and interdepartmental evaluation issues and is a forum for information sharing among members. The student members represent the class views to this committee, and has a voting seat on the committee.

  1. Year Four Curriculum Committee - 1 student for a 2-year term

The Year Four Committee develops, maintains, improves and delivers the fourth-year curriculum. We establish and enforce policies concerning the electives program. We review and discuss special student requests. The committee reviews student feedback regarding each elective, reviews new electives and provides feedback to the individual departments and faculty members. The committee meets monthly. The student members represent the class views to this committee, and have a voting seat on the committee.