ELECTIVE COURSE GUIDELINES
The following guidelines will help faculty in the development of Elective course offerings for students. If you have additional questions, please contact: Tracy Lower, MD or Chris Reavis, MS.
courses may be offered as full-time (all day), half-time (mornings
only or afternoons only), or in extended blocks (Thursday
afternoons for 5-week time periods). Minimum course
length is one week for full- or half-time electives
and one block for extended electives. Courses usually
range in length from one to four weeks, although they can
hours are determined by the length of the course. One
credit hour (1.0) is awarded for each week of full-time
approved academic activity. One-half credit hour
(0.5) is awarded for each week of half-time approved academic
activity and for each block (5 weeks) of extended elective
may limit the number of times you will offer a course as
well as the number of students you will take at one time. A
schedule will be sent to you in February on which you will
be asked to indicate when you will offer the course.
- Please indicate in the Notification Requirement Section of the Course Application how far in advance of the course start date students should contact you.
is important that you clearly state your expectations
of students in your Course Description, Prerequisites,
and Course Evaluation Section(s).
in or near Springfield are to be released from all regular
electives on Thursday afternoons to enable them to
participate in extended electives. No activities
should be scheduled for this time. If your course
cannot accommodate students to be off on Thursday afternoon,
please state this specifically in your course description.
courses begin on Mondays and end on Fridays, Saturdays,
or Sundays, at the discretion of the faculty. Holiday
time falling during elective courses is also granted at
the discretion of the faculty.
are expected to attend all scheduled course activities unless
specifically excused by course faculty. It is up
to the individual faculty whether or not to grant or excuse
absences. You may require students to make up any
time missed &/or you may deny or reduce course credit
due to excessive absences.
primary course faculty will receive the course rosters for
each section of the course at the beginning of the elective
year. It is the responsibility of this faculty to
share the rosters with co-faculty or staff that need the
information. Updated rosters are available at: Student
Schedules (password required: use your email name and
password to access schedules).
are expected to evaluate the performance of
each student enrolled in their elective course(s)
in a timely fashion. Students are graded “Pass,
Fail, or Incomplete”. You will be sent
an evaluation form for each student during the last
week of the course. This form should be completed
and returned to Cherie Forsyth, Y3/4 Registrar, within
six (6) weeks after the end of the elective.
should be designed to enable students to complete
all coursework by the end of the course period
(or the Monday immediately following). Any elective
that is started must be completed. You may grant
an “Incomplete” in order to give a student
additional time to complete required course work,
however, any elective not completed by the student’s
date of graduation will be recorded on the final transcript
as “Unsatisfactory,” and will remain on
the student’s permanent transcript.
are required to submit course evaluation forms for
each elective course they take. This feedback is compiled
anonymously in the Office of Education and Curriculum
(OEC) and returned each year to faculty, Elective
Coordinators, and Department Chairs for use in program
evaluation and improvement. A compilation of the feedback
from all elective courses is on reserve at the Circulation
Desk in the Library, and is posted on the OEC website
for use by students and advisors in planning an individualized