2014-2015 Class Officers and Committees
The class chair, the associate dean for student affairs, or the assistant dean for student affairs, may call class meetings.
Class Chair - One student for a one-year term - Works with the class executive committee to make decisions on behalf of the class. Class members may seek out the chair if they have questions about class issues, behaviors, honor code issues, etc. The chair is responsible for working with administration to deal with such issues.
Class Vice Chair - One student for a one-year term - Assists the chair with duties listed above.
Class Treasurer - One student for a one-year term - Responsible for managing class fund-raisers and dealing with class monies. This individual MUST meet with Jan Meyers to discuss class finances and must abide by all University and School of Medicine policies concerning student funds.
Class Secretary - One student for a one-year term - Maintains minutes/records of class events; assists chair with scheduling meetings and other events; updates and monitors class information on web site.
Class Representatives - Two students for a one-year term - Represents the class at various functions as needed.
Organization of Student Representatives (OSR) - One student for a four-year term - As part of the AAMC, the OSR provides all U.S. allopathic medical students with voting representation to the nation's largest association dedicated solely to the advancement of academic medicine. The OSR seeks to assure that students actively participate in directing their educations, preserving their rights, and delineating their professional responsibilities. The OSR is comprised of representatives from each of the 125 allopathic medical schools in the U.S. An OSR representative's, role is two-fold. First, communicating the opinions of the student body to the national officers so that the OSR can effectively represent medical students on a national level. Secondly, taking priorities and objectives from colleagues at the national level and implementing them at their own school.
Class Executive Committee - This committee is composed of the chair, vice-chair, secretary, treasurer and class representatives of each class. These students also represent their class in the Student Assembly, which includes the Executive Committee members from each class along with the OSR representatives.
Standing SIU SOM Committees
(Students may be elected as both a class officer and a committee member.)
Admissions Committee - One student for a four-year term - The committee meets monthly, usually on a Tuesday afternoon from 1:30 p.m. until all files are done; meetings are sometimes into the evening; meetings are sometimes bi-weekly in the heavy interview season during the winter; the committee makes decisions regarding admissions, develops admissions criteria and policies, and committee members conduct interviews of prospective students. The student member presents applicants’ files for discussion, participates in discussions, has a vote on committee decisions and may conduct interviews if he/she desires. Proceedings of this committee are confidential.
Community Service Committee - Student membership on the Community Service Committee consists of two (2) students chosen by the Student Assembly with the approval of the Associate Dean for Student Affairs. The committee meets monthly on the third Monday of the month.
Doctoring Committee – One first-year and one third-year student for a two-year term
Educational Policy Council (EPC) - One student for a four-year term - The committee makes decisions relating to the curriculum and educational activities of the school. Meets monthly. The student member represents the class and has a voting seat on the committee.
Student Progress Committee (SPC) - One student for a four-year term - Makes all decisions regarding promotion, academic progress, honor code violations, matters of professional conduct, and student performance overall. Generally meets monthly, with occasional special meetings. The student members have a vote on the committee and serve as the representative of their class. The students elected for this position must be willing to maintain total confidentiality about all proceedings of the committee. Any public discussion of committee proceedings will be construed as a breach of professional conduct. These elected representatives must be chosen carefully.
Information Management Policy Committee (IMPC) - One student for a four-year term - Provides input for their class on information technology decisions that affect students.
Student-to-Student Handbook - Two committees will be designated to review and update the Student-to-Student Handbook. The committees will be comprised of students from the first- and second-year classes, with each of the classes electing a chair for their respective committee. The second-year committee members will have the option of remaining on the committee for the duration of their educational experience. The first-year committee member will serve one-year with the possibility of serving again the next year. The members will be represented by their chair at Student Assembly meetings on an as-needed basis. Neither of the committee chairs nor committee members will have voting privileges.
Committees and Offices Unique to Year One
Year-One Curriculum Committee - Two students for a one-year term - Develops, maintains, improves, and delivers the first-year curriculum; establishes and enforces policies concerning the overall curriculum, evaluation of student progress, clinical experiences, research, etc. Meets monthly. The student members represent their classes’ views to this committee, and have a voting seat on the committee.
Volunteer Coordinator - One student for a one-year term - This individual is selected by the class to organize and keep records of volunteer activities performed by members of the class.
Committees and Offices Unique to Year Two
Year-Two Curriculum Committee - One student for a one-year term
Library Advisory Committee (LAC) - One student for a three-year term – This committee advises the Dean and the Medical Library Director on library policies and information management learning issues that have significant school-wide implications. Members also represent the constituencies of the School and bring topics of interest and concern to the Committee and advocate, communicate, and support the Medical Library's mission and services to the School. This committee meets monthly.
Parking Committee - One student for a one-year term – This committee must meet twice each year or as necessary to prepare and submit recommendations for needed revisions and additions to the regulations governing the use of parking areas and roadways for the Southern Illinois University School of Medicine and associated monetary use charges.
Traffic Appeals Committee - One student for a one-year term - Establishes its own procedures for due process (which must be approved by Associate Legal Counsel for the School of Medicine) for reviewing any parking violation that is being disputed by the recipient of the violation. The Board shall have the authority to affirm any sanction imposed under these regulations or determine no sanctions were required under these regulations.
Committees and Offices Unique to Years Three and Four
Year-Three Curriculum Committee - One student for a two-year term - Develops policy recommendations and monitors policy implementation during the third year of the medical school curriculum in accordance with LCME Guidelines. The committee is responsible for coordination and oversight of the quality of education during the clerkship experience. A high priority is placed on the continuing development and refinement of clerkship curricula. Resolves calendar issues and interdepartmental evaluation issues and is a forum for information sharing among members. The student members represent the class views to this committee, and have a voting seat on the committee.
Year-Four Curriculum Committee - One student for a two-year term - Develops, maintains, improves and delivers the fourth-year curriculum. Establishes and enforces policies concerning the electives program. Reviews and discusses special student requests. Reviews student feedback regarding each elective, reviews new electives and provides feedback to the individual departments and faculty members. The committee meets monthly. The student members represent the class views to this committee, and have a voting seat on the committee.