Colorectal Surgery Resident Manual

CREDENTIALING POLICY FOR SPRINGFIELD SIU RESIDENTS

The Medical Staff, Administration, and Governing Boards of Memorial Medical Center and St. John’s Hospital (hereinafter referred to as Affiliated Hospitals) have overall responsibility for the quality of professional services provided by individuals with clinical privileges.  Resident physicians have certain privileges delineated by the Affiliated Hospitals as recommended by SIU School of Medicine.  The resident physicians receive their compensation and professional liability insurance from one of the Affiliated Hospitals.  Therefore, each Affiliated Hospital also has certain responsibility for verifying qualifications of the residents.

An applicant’s credentials must be approved before they can be submitted to the National Resident Matching Program (NRMP) or before any employment contract can be offered. 

The following credentialing process is outlined to qualify new resident physicians for clinical privileges:

In the fall students begin applying to residency programs through the Electronic Residency Application Service (ERAS).   All applications must include the following:

1. Application for residency
2. Dean’s letter and/or official transcripts
3. At least three letters of recommendation
4. USMLE or COMLEX scores

Applications are screened in the department.  Qualified applicants (qualifications set by each department) are invited for an interview.  Each department has a selection committee that ranks their applicants according to priority.  Hospital department chairs are invited to attend this meeting.

After ranking possible candidates, the program director prepares a letter stating that the applicants have been through the interviewing process and is acceptable as a candidate for residency.  The letter names all candidates in a list.  (If a resident is being considered for an advanced level of training, refer to the policy on resident transfers for directions.)  Three copies of the paper application packets or three copies of a CD containing those materials are forwarded to the Office of Residency Affairs along with three copies of the program director’s letter.

After the Office of Residency Affairs has reviewed the credentialing materials for completeness, a copy is sent to St. John’s Hospital and Memorial Medical Center for evaluation and approval.  The Hospital Department Chair indicates acceptance or rejection of the applicants as listed on the residency program director’s letter, and then returns the letter to the Office of Residency Affairs. 

Approved by GMEC October 13, 2000
Changed and approved by GMEC December 17, 2001
Amended and Approved by the GMEC March 16, 2007

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