Colorectal Surgery Resident Manual

PROCEDURES FOR THE COLLECTION OF RESIDENT TIME RECORDS

To achieve timely completion and submission of resident duty hour information, the Graduate Medical Education Committee at SIU School of Medicine has approved the following policy. 

At the end of each calendar month a review of all resident New Innovations duty hour records will be made by the affiliated hospitals to identify those residents whose duty hour records may be delinquent.  Residents who have not entered and approved and signed off on their New Innovations duty hours for that month will be notified by email on the 3rd day of the following month. 

A second notice will be sent one week later (the 10th day of the following month) to the residents whose New Innovations duty hours are still delinquent.  A copy of the 2nd email notice will also be sent to the Program Director and the Program Coordinator notifying them that the employing hospital for the resident will suspend pay and clinical privileges for that resident in one week unless the resident completes his/her obligation.  A list of all residents still delinquent at that time will be sent to the Office of Residency Affairs.

At the end of this week (by the 17th of the following month) residents who still have not entered, approved and signed off on New Innovations duty hour records for the previous month will be notified by email (with a copy to the Program Director and Program Coordinator) and telephone on the day before their pay and clinical privileges will be suspended at both St. John’s Hospital and Memorial Medical Center.  The hospital coordinator of the paying hospital will also directly notify the resident’s Program Director of residents whose pay and privileges are being suspended.  Hospital coordinators will notify their respective payroll departments and medical directors of both institutions of suspensions and the Office of Residency Affairs of suspensions.

When a suspended resident has fulfilled his/her obligation, the hospital coordinator will fax an acknowledgement to the Program Director and the Office of Residency Affairs as quickly as possible. This fax will also serve as notice that the resident’s clinical and rotation privileges are to be reinstated as of the receipt of the notice. Resident’s pay will resume as of that date.  The hospital will notify the respective payroll department, the hospital medical directors and the Office of Residency Affairs when the resident is reinstated. 

Approved by the GMEC effective July 1, 2001
Amended by the GMEC September 14, 2001
Revised and Adopted by the GMEC on December 15, 2006
Revised and Adopted by the GMEC on  November 16, 2007

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