A budget justification is needed for institutional approval as well as many funding agencies. Please describe in detail the costs associated with your grant budget.


Describe in a Word document the following information. A sample with brief instructions is available below.

For all personnel who will contribute to the grant, include name, department, position title, academic base salary and FTE, percentage effort on grant, fringes, and salary amount that will be charged to the grant.  This information documents anticipated faculty and staff effort, Associate Dean for Research and Department Chair approval, and assures that requested salary and costs have been correctly calculated. This will include both those who will be paid on the grant and those for whom cost-sharing will be requested. If cost sharing is requested, a Waiver Request for Voluntary Cost Sharing Form indicating the need and funding source must be approved by the relevant Department Chair. Total funded effort by any individual cannot exceed 100% FTE. Effort paid through cost sharing is considered to be part of the individual's total committed effort.

Include all supplies and commodities, including animal use costs, all delineated in general terms with calculations of expenses, and small items of equipment (<$5,000). For modular grants, delineation is not necessary for submission, however, a detailed budget and justification is needed for Grants and Contracts Office approval.

Indicate persons or positions expected to travel and the estimated costs associated per trip, such as mileage, conference or meeting, hotel, and airfare. The current mileage rate as determined by the State of Illinois can be found here: https://www2.illinois.gov/cms/Employees/travel/pages/travelreimbursement.aspx.

Items with a useful life of more than one year and total cost over $5,000 per unit. Justification and, if applicable, varying quotes should be submitted.

External contractual services, such as statistical support, Research Core Services, and other external contractual services should be listed with current rates and fees.

Research Core Services and the Division of Laboratory Animal Medicine have standard text available for grant budget justification descriptions of the equipment and services offered.

Research Imaging

Flow Cytometry

Division of Laboratory Medicine Grant Summary

If the grant submission requires a subcontract with an external agency, a Subrecipient Commitment Form is required. The form must be completed by the external institution and submitted with the required documents no later than 2 weeks prior to submission. If planning to subcontract with an external agency, please contact grants@siumed.edu as soon as possible, and the Office will be happy to facilitate this process with the external institution. Please note, the terms consortium, subcontract, and subaward are used interchangeably.

Describe in detail all other costs associated with the grant budget.

The SIU School of Medicine fringe benefit rate is a single percentage of salary that includes medical (including health, dental and life insurance), retirement and Medicare benefits. Visit the Rate Information page to use the appropriate rate for other types of employees.

Indirect Costs are calculated according to the negotiated percentage multiplied by modified total direct costs (MTDC) according to the DHHS approved Facilities and Administrative rate agreement (dated August 1, 2022). MTDC consists of all salaries and wages, fringe benefits, materials, supplies, services, travel and the first $25,000 of each subaward or subcontract. Visit the Rate Information page to use the appropriate rate for the type of research being conducted.