Mentor Professional Enrichment Experience (MPEE)
|Mechanisms of Support|
Application Guidelines (Student and Mentor)
Please log-in to Year One D2L for the MPEE application form
Exemplars (pdf files)
The Mentored Professional Enrichment Experience (MPEE) is an optional eight-week elective between the first and second years of medical school. MPEE is an opportunity for you (as SIU-SOM medical students) to pursue interests in research and career development that you would not otherwise be able to investigate. Regardless of the area chosen for investigation, you are expected to play an active role in the project.
Under the guidance of a faculty mentor, you will develop the initial question, design a method to obtain an answer, establish clear goals and objectives to achieve an outcome and present the conclusions of this work before an audience of faculty and peers. MPEE project areas include "traditional" laboratory research, clinical research, or investigations in health-related areas such as rehabilitation, social work, health education, public health or academic medicine. MPEE projects could involve empirical data gathering or they could be more oriented toward library research. You may join an ongoing faculty research project; however, random "shadowing" of physicians performing their usual clinical activities is not an acceptable project.
The location for MPEE may be in Carbondale, Springfield, or another approved site. "Out-of-country" (i.e., some place other than the United States) projects are not permitted.
MPEE projects should describe distinct activities for the summer period. A mentor may sponsor multiple students, but the proposals should be distinct, have separate titles, and focus on a different aspect of a larger project.
There are many rewards associated with participation in the MPEE program. One example is publication of the results of your investigations.
Specific Project Information
Information about special approvals such as for laboratory animals or human subjects differs, as approvals for freshmen medical student projects are obtained via the Office of Sponsored Projects Administration (OSPA), a division of the Graduate School in Carbondale. Please check their web site for important information if the project you are considering might involve special compliances. The SIU-SOM human subjects (SCRIHS) office may be contacted at the following phone numbers (217- 545-2172, 217-545-7602, or 217-545-2184). As a general rule, IF you are working with somebody who has human subjects approval at their home institution and IF the work you are doing will NOT result in a solo publication, such as a dissertation, securing the distant institution's approval number and the P.I.'s name and phone number should be all we need. If you are developing an independent project, you will need to seek this approval early in the process (i.e., submit your proposal to OSPA at the same time you submit it to MPEE. You will submit a copy of the approval letter to us prior to the end of the Year One curriculum (ERG unit) in May/June.
- Proposals must be in your own writing. You may use material provided by a mentor but the writing must be your own.
- Proposals from those of you wishing to work for the same mentor must describe separate distinct activities. Working with the same mentor as someone else is acceptable as long as each of you has described a distinct aspect of the mentor's larger project and have separate titles to the proposals.
The following are a few potential sources of funding for summer research projects (search the Internet for additional opportunities):
- American Medical Association
Seed Grant Research Program
- Medical Student Summer Orthopaedic Research Fellowship
The Orthopaedic Research and Education Foundation (OREF)
- AFAR Awards Programs
American Federation for Aging Research
- AAAAI Summer Fellowship Medical Student Grants
American Academy of Allergy Asthma & Immunology
- Medical Research Fellows Program
American Parkinson Disease Association
- Medical Students Summer Fellowship
Howard Hughes Medical Institute
- David E. Rogers Fellowship Program
New York Academy of Medicine
- Orthopaedic Research and Fellowship Foundation
Medical Student Summer Orthopaedic Research Fellowship
- Pediatric Oncology Education (POE) Program
St Jude Children's Research Hospital
- Summer Research Fellowship Program
National Institutes of Health
- Summer Fellowships
Memorial Sloan-Kettering Cancer Center
- Vascular Surgery Research - William J. von Liebig Summer Research Fellowship
Harvard Medical School
You must be a Year One student in good standing and not in summer remediation during the weeks of MPEE activities at SIU School of Medicine. You will identify a mentor with established credentials in the area of the planned experience. The mentor will work closely with you as you design, implement and complete the project. Project applications will be reviewed anonymously by teams of faculty members and the MPEE Committee. Approved participants in the MPEE must enroll as full-time students and pay fees. Tuition will be waived; however, you are responsible for paying the fees. You will receive three hours credit for the eight-week elective block. Please note, however, that you will still be expected to complete 31 hours of elective credit during your fourth year.
Medical Student Support
For those projects that are approved by the MPEE Committee, there is the possibility of obtaining funding of up to $2,000 to defray expenses during the summer session (plus an additional amount to cover summer fees). Typical expenses may include, for example, room and board, transportation, and actual project costs. Be sure to evaluate the cost of your project activities and the amount of support that you will receive from MPEE and your mentor. Projects may be approved but not funded, approved and partially funded or approved and funded to the maximum level. Awards are allocated from a limited pool of funds, so funding will depend upon the number of approved applications.
Any scholarship awarded becomes part of your financial aid package. Funds will be distributed to you via your Bursar account early in June (you will want to contact Leslie Fry in the Student Affairs office (217-545-2223) to discuss your summer financial aid packages). Once summer fees are deducted, any residual will be paid out to you. Should you require funding beyond the MPEE allocation, other funding should be pursued through the Medical School Financial Aid Office in Springfield.
Please note the following:
- If you receive federal loans as part of your financial aid package, MPEE funding may be limited because of existing federal rules. This becomes important if you apply for and receive external funding to support your activties.
- If you will be involved in clinical studies with patients AND will receive a stipend or pay from another source (a stipend from another institution), you will not be eligible for malpractice insurance through SIU-SOM. Please check with the outside institution concerning malpractice insurance.
The SIU-SOM statement concerning liability (malpractice) coverage within the United States reads as follows:
"General and Professional Liability coverage is afforded to any enrolled student acting in the scope of an approved unpaid program for which academic credit or the equivalent my be awarded."
Please note that paying summer fees covers you for malpractice while pursuing MPEE activities at SIU-SOM.
You should indicate to your prospective mentor (this only applies to SIU mentors) that they may submit a separate request for reimbursement of up to $1,000 for project expenses such as laboratory supplies or subject expenses used during the course of the MPEE project (please indicate amounts in the usual budget lines). This request for funds is generally included in the letter from your mentor confirming agreement to serve as your mentor (see below), but must be submitted by the end of February. Not all mentors will be funded, as support funds are limited.
Please note that you and your mentor are responsible for ordering items for project related activities. MPEE does not get involved in the ordering process.
There are three inputs for evaluating your MPEE activities.
- Your mentor(s) will evaluate your performance at the completion of the MPEE project. (We will send a form to your mentor at the completion of the experience.)
- You will provide an oral presentation (typically <10 minutes in duration; many students use MS Powerpoint slides for this), along with the other MPEE participants, of the project activities to peers and faculty (generally on a Friday in early September of Year Two that will be videoconferenced to the Carbondale campus). (We will contact you during the early part of August for the title of your presentation.)
- You will submit a completed MPEE questionnaire. (This will be e-mailed to you after completion of the oral presentation).
Successful participation in the MPEE, as assessed by the above input, will be noted in the official Dean's letter.
You should remember that you are arranging and participating in a professional experience. Your interactions with faculty at SIU and at other institutions should demonstrate a high level of professional behavior. Be polite, plan ahead, and keep in contact with your mentor. Advise your mentor of any updates and changes in your plans as soon as possible. Remember that your actions may impact others.
- All applications will be submitted electronically (attach an Office Word document, .docx, to an e-mail) to the MPEE Program Coordinator listed below. No Adobe pdf files will be accepted. Use OpenOffice or Microsoft Office software.
- As soon as you have identified a mentor, please present a copy of the MPEE Mentor Notes (.pdf) to your mentor.
- Proposals must be your own writing. While your mentor may provide background material to get you up to speed on the topic, the writing contained in the application (proposal) must be your own. The review process is focused on finding outstanding well written proposals that present a strong justification for the project and demonstrate that you understand the goals, design, approach, and implications of the proposed study.
- Proposals from students wishing to work for the same mentor must describe separate distinct activities. Working with the same mentor as someone else is acceptable as long as each of you has described a distinct aspect of the mentor's larger project and have separate titles to the proposals.
- The maximum length of the application is three pages. Please use Times font size of 12. Applications that exceed this length will not be accepted. Please keep references or footnotes to a minimum.
- You will ask your mentor to submit information described in the Mentor section below.
Submission of application: 5 p.m. February 1, 2020
Submission of mentor letter: before February 14, 2020
Submission of mentor project expense support request: before February 14, 2020
Notification of approval and awards: by March 1, 2020
Obtain Human or Animal Subjects approval: no later than end of ERG unit in May/June 2020 (submit copy of approval letter)
Security ID badge and Conflict of Interest forms: for SIU-SOM participants, you will be notified of these activities before beginning
Medical Records for Human Resources: for SIU-SOM Springfield participants, you will present a copy of your medical records to Bree Schmulbach (Employee Health Nurse, 327 West Calhoun, 217-545-8970)
- Failure to follow the procedures outlined above or to meet the appropriate deadlines may result in disqualification for MPEE.
Each mentor must submit a letter confirming his/her agreement to serve as a mentor for the applicant and, if project expense support funds are desired (for SIU mentors only), a brief budget request (indicating amounts in usual budget lines). The agreement to serve as mentor and project expense support request may be combined in one letter. Information should be sent before the end of February 2018 to:
- Proposals must be written by the student applicant. You may provide background material for the student to use as information during the writing process and offer advice and proofreading. Do encourage the student to learn to write a focused proposal.
- You may sponsor multiple students but each student written proposal must describe separate distinct activities. Working with multiple students is acceptable as long as each student has described a distinct aspect of the larger project.