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Resident Resource Fund

The Residency Resource Fund helps to advance our resident and fellowship programs and provide the means for today’s residents and fellows to attend conferences and other training opportunities. 

To learn more about how your gift can support the needs of SIUSOM residency and fellowship programs, contact the Foundation Office at foundation@siumed.edu . 

To donate to the Residency Resource Fund go to https://www.siumed.edu/foundation/giving.html .


To apply for a Residency Resource Fund Award, select the request form for the cateogory for which you are applying:

               Educational Conference Attendance

               Elective Away Rotation Expenses

               Educational Materials

               Research Activities


Resident Resource Fund Award Process Guidelines

APPLICANTS

Any resident or fellow (Springfield and affiliate programs) can apply for a Resident Resource Fund (RRF) Award (hereinafter referred to as Award). 

The applicant must have a minimum of 6 months training remaining at the time they apply.

Applicants can only receive one award per year for all categories (i.e. multiple requests under different categories will not be accepted).

Application and supporting documentation is submitted to Jennifer Rodgers, Office of Graduate Medical Education, jrodgers@siumed.edu or mail code 9656. 

ALLOCATION OF FUNDS

The House Staff Board of Directors (HSBOD) will determine how Award money will be allocated for that fiscal year.  The maximum allocation amount will be reviewed and determined annually.  Some possible formulas are:

  • The amount of funds received the previous year, plus $500.
  • 110% of income received the previous year.

The HSBOD will determine if caps are necessary for each category annually.

All requested funding must be submitted to your Department/Division prior to RRF Award request, and only fees and expenses that your Department/Division has denied covering for a valid reason will be considered for reimbursement via the RRF Award.

Award decisions by the HSBOD are final.

CATEGORIES OF FUNDING     

Educational Conference*

  • Request must be for the registration fee of an upcoming conference / event (retroactive requests will not be accepted).  If the registration fee is covered by another entity at a later date, granted funds cannot be used to cover other expenses.
  • Requests will not be granted for lodging or transportation/travel expenses.
  • Requests will not be granted for: per diem, food, mileage, parking, or gas.
  • Actual award can only be processed in the form of reimbursement after the event.
    • Receipts verifying expenses must be provided to OGME within 30 days of the event.
    • Applicant will be required to provide necessary personal information and sign/date SIU Foundation documentation before reimbursement can be processed.

Educational Materials*

  • Request must be for materials or online access that are not available through the program or SIU Medical Library.
  • Board Certification/exam fees and preparatory materials will not be considered.

Research Activities

  • Request must be for materials or activities that do not have funding.

Elective Away Rotation Expenses*

Must be an upcoming rotation, cannot be retroactive.  Rotation must be reviewed and approved by GMEC in order for award to be applied.

  • Request must be for activities that do not have funding.
  • Actual award can only be processed in the form of reimbursement after the rotation is completed.
  • Requests will not be granted for: per diem, food, mileage, parking, or gas.
  • Requests will be considered for licensing or malpractice expenses. If funds for those areas are not necessary, consideration will be given on a case by case basis for housing or other expenses.

*Maximum individual award amount for any category is $500 for the 2019-2020 fiscal year.

BOARD REVIEW AND APPROVAL PROCESS

The HSBOD will review applications a minimum of 4 times per year (quarterly). 

Applications will be reviewed and voted on by the full HSBOD, with a simple majority needed for approval.  In the event of a tie vote, the President will determine the tie breaker.  In the absence of the President or if there is a conflict (same program as applicant), the Vice President will have the deciding vote.

HSBOD members will be asked to recuse themselves if:

  • The applicant is from their home program
  • They have any other conflict of interest

DISTRIBUTION OF FUNDS

Educational Conference and/or Elective Away Rotation:  After the event has occurred, a request for reimbursement from SIU Foundation will be processed by the Office of Graduate Medical Education (OGME) upon receipt of the required documentation. 

  • The Award recipient must provide receipts verifying expenses within 30 days of the event. 
  • The recipient will need to provide personal information and sign/date Foundation documentation before it can be processed.

Educational Materials and Research Activities: 

  • If the resident has an invoice to be paid, it will be processed by OGME upon approval of the request.
  • If a reimbursement is requested, the Award recipient must provide receipts verifying expenses within 14 days of Award notification.  The recipient will need to provide personal information and sign/date Foundation documentation before it can be processed.