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Resident Resource Fund

The Residency Resource Fund helps to advance our resident and fellowship programs and provide the means for today’s residents and fellows to attend conferences and other training opportunities. 

To learn more about how your gift can support the needs of SIUSOM residency and fellowship programs, contact the Foundation Office at foundation@siumed.edu . 

To donate to the Residency Resource Fund go to https://www.siumed.edu/foundation/giving.html .


To apply for a Residency Resource Fund Award, select the request form for the cateogory for which you are applying:

               Educational Conference Attendance

               Elective Away Rotation Expenses

               Educational Materials

               Research Activities


Resident Resource Fund Award Process Guidelines

APPLICANTS

Any resident or fellow (Springfield and affiliate programs) can apply for a Resident Resource Fund (RRF) Award (hereinafter referred to as Award). 

The applicant must have a minimum of 6 months training remaining at the time they apply.

Applicants can only receive one award per year for all categories (i.e. multiple requests under different categories will not be accepted).

Application and supporting documentation is submitted to Jennifer Rodgers, Office of Graduate Medical Education, jrodgers@siumed.edu or mail code 9656. 

 

ALLOCATION OF FUNDS

The House Staff Board of Directors (HSBOD) will determine how Award money will be allocated for that fiscal year.  The maximum allocation amount will be reviewed and determined annually.  Some possible formulas are:

  • The amount of funds received the previous year, plus $500.
  • 110% of income received the previous year.

The HSBOD will determine if caps are necessary for each category annually.

All requested funding must be submitted to your Department/Division prior to RRF request, and only fees and expenses that your Department/Division has denied covering for a valid reason will be considered for reimbursement via the RRF.

Award decisions by the HSBOD are final.

Board Certification and USMLE/COMLEX fees will not be considered.

 

CATEGORIES OF FUNDING     

Educational Conference*

  • Must be an upcoming conference, cannot be retroactive.
  • Award can only be given in the form of reimbursement after the event.
  • If the request is for lodging expenses, the applicant must use the designated conference hotel/s with a negotiated rate or a cheaper hotel.
  • No per diem will be provided.  There will be no reimbursement granted for food expenses, mileage, parking, or gas.

Educational Materials*

  • Must be materials that are not available from the program or library.
  • If the company will send an invoice, the fee can be paid directly to the company; otherwise it will be processed in the form of a reimbursement.

Research Activities

  • If the company will send an invoice, the fee can be paid directly to the company; otherwise it will be processed in the form of a reimbursement.

Elective Away Rotation Expenses*

Must be an upcoming rotation, cannot be retroactive.  Rotation must be reviewed and approved by GMEC in order for award to be applied.

  • Award can only be given in the form of reimbursement after the rotation is completed.
  • No per diem will be provided.  There will be no reimbursement granted for food expenses, mileage, parking, or gas.

 

BOARD REVIEW AND APPROVAL PROCESS

The HSBOD will review applications a minimum of 4 times per year (quarterly). 

Applications will be reviewed and voted on by the full HSBOD, with a simple majority needed for approval.  In the event of a tie vote, the President will determine the tie breaker.  In the absence of the President or if there is a conflict (same program as applicant), the Vice President will have the deciding vote.

HSBOD members will be asked to recuse themselves if:

  • The applicant is from their home program
  • They have any other conflict of interest

 

DISTRIBUTION OF FUNDS

Educational Conference and/or Elective Away Rotation:  After the event has occurred, a request for reimbursement from SIU Foundation will be processed by the Office of Graduate Medical Education (OGME) upon receipt of the required documentation. 

  • The Award recipient must provide receipts verifying expenses within 30 days of the event. 
  • The recipient will need to provide personal information and sign/date Foundation documentation before it can be processed.

Educational Materials and Research Activities: 

  • If the resident has an invoice to be paid, it will be processed by OGME upon approval of the request.
  • If a reimbursement is requested, the Award recipient must provide receipts verifying expenses within 14 days of Award notification.  The recipient will need to provide personal information and sign/date Foundation documentation before it can be processed.